Maryland Electric Truck Voucher Program- PROGRAM CLOSED 3/26/13

For the Maryland Electrict Truck (MET) Voucher Program, the Maryland Energy Administration partnered with Maryland Motor Truck Association, Maryland Department of the Environment, and the Maryland Department of Transportation

The Maryland Electric Truck (MET) Voucher Program provides financial assistance for the purchase of new, all electric trucks registered in the state of Maryland.

Program Contacts:

 

How to Receive an Electric Truck Voucher PROGRAM CLOSED 3/26/13

The Primary Point of Contact (PPC) (see definition list below) is responsible for ensuring all voucher documentation is submitted in a timely, accurate, and complete manner.

The following is a simplified diagram of the MET Voucher Program process:

This simplified diagram shows the MET Voucher Program process. Call or email Chris Rice for additional details.

Program Guidelines

Before printing and signing program forms, MEA strongly recommends filling them out electronically. When doing so, some data elements will be automatically populated, which will save time and eliminate errors. Additionally, certain fields are validated for form and content.

Definitions

Primary Point of Contact (PPC): The PPC is the primary point of contact (PPC) and is responsible for working with the Motor Carrier in completing and submitting application and reimbursement packages to MEA. PPCs include: Dealerships, manufacturers, and TEMs that sell or manufacture new medium and or heavy duty electric trucks.

Motor Carrier (Fleet): Individual, business, non-profit, or governmental entity based in the state of Maryland or that has an in-state based affiliate.

Lease Vehicle: A vehicle obtained from a leasing agency either inside or outside the state that leases a qualifying vehicle to an entity based in the state of Maryland or that has an in state based affiliate.

Truck Equipment Manufacturer (TEM): A company that installs equipment on a truck chassis. The TEM bears full responsibility for any vehicle defects under federal law and is responsible for certifying that the vehicle meets all applicable federal safety standards.

Line Setting Ticket: The factory build or construction sheet created when the vehicle order is sent to the vehicle manufacturer. The Line Setting Ticket typically includes the new vehicle’s identification number (VIN), all the codes for standard equipment, and options the salesman used to create this vehicle for the Motor Carrier. After the factory assembles the vehicle and the vehicle is shipped and sold, the Line Setting Ticket identifies such things as the gross vehicle weight rating, engine type, transmission type, drive line, paint codes, gear ratio, and standard and optional equipment specific to that vehicle.

Tax Status of Electric Truck Vouchers: The Maryland Office of the Comptroller has determined that, based on IRS rules, a State voucher is considered taxable income related to the Motor Carrier or Manufacturer (as it relates to leased vehicles). Therefore, a Form 1099-G will be issued for vouchers received through the Maryland Electric Truck (MET) Voucher Program. They should also be reported as income on federal tax returns.

Eligible Vehicles

Eligible vehicles include the following:

  • New on-highway all electric trucks over 10,000 GVWR (Class 3 and above) which will be registered in Maryland.
  • Electric trucks that have been previously registered (in any state) or paid for by the Motor Carrier (other than a vehicle down payment in order to receive a voucher) are ineligible.
  • Electric truck must be a commercial, non-profit agency, or public fleet vehicle.
  • Trucks must be purchased from the Eligible Vehicle Program Guide.
  • Leased electric trucks (see MET Voucher Program Lease Instruction Sheet).
  • Pre-owned electric trucks are not eligible.
  • Passenger-carrying vehicles are not eligible.

Processes

  • Voucher application packages will not be processed and will be returned to the PPC if:
    • Any documents are illegible
    • Application package is incomplete or missing supporting documentation.
  • Application period: All applications must be received by 4:00 PM on June 15, 2013. Ineligible applications must be corrected and returned to MEA by 4 p.m. on June 15, 2013.
  • All trucks must be delivered to the Motor Carrier and completed Reimbursement Packages submitted to MEA by Dec. 1, 2013.
  • Program ends Dec. 31, 2013
  • The MET program budget is fixed at $500,000
  • MEA reserves the right to increase the program budget at its discretion.
  • Vouchers will equal:
    • $20,000 for vehicles purchased or leased from a dealership PPC located in the State of Maryland.
    • $20,000 for vehicles purchased directly from any manufacturer, TEM, or leasing agency PPC outside the state of Maryland.
    • $15,000 for vehicles purchased through a dealership PPC located outside the State of Maryland.
      • Exception: $20,000 for vehicles purchased through a dealership PPC located outside the State of Maryland if the vehicles desired are not available from a Maryland dealership.
  • Voucher Application Packages must be filled out and signed by the PPC and Motor Carrier.
    • The PPC is responsible for sending MEA the following documents:
      • Vehicle purchase order by the 7th day following receipt of Voucher Confirmation Letter
      • Vehicle Identification Number (VIN) and estimated vehicle delivery date by the 30th day following Voucher Confirmation Letter.
      • Voucher Extension Form by the 120th day following Voucher Confirmation Letter if vehicle has not been delivered.
      • Missing any of the above deadlines will render Voucher Confirmation Commitments void.
  • PPCs agree that the vehicle purchase price will be reduced by the voucher amount.
  • Motor Carriers are limited to five vouchers (trucks).
  • Motor Carriers are required to own/lease and operate vehicles in the State of Maryland for a period of three years. Electric trucks may operate outside the state of Maryland for no more than 25 percent of the time.
  • Voucher Reimbursement Packages must be filled out completely. All documents must contain the VIN number. Reimbursement Packages must include:
    • Voucher Reimbursement Form signed by PPC and Motor Carrier
    • Delivery bill of lading, signed and dated
    • Line setting ticket (or factory build sheet)
    • MVA registration and tag number (temporary are acceptable)
    • Final vehicle invoice less voucher amount
      • Final vehicle invoice must provide line items listing the vehicle base price, voucher discount, and all applicable taxes and fees.
      • Excise tax for the vehicle purchase shall be based upon the pre-voucher cost of the vehicle.
    • Financial documentation identifying the method and date of final payment to the PPC must be provided. This can be a copied check or transaction showing an electronic money transfer. If lease or financial arrangements involve a third party, they must also be identified with the title or lien-holder clearly indicated.
    • If applicable, a lease agreement for a period of at least three years.
  • Vouchers can only be redeemed:
    • Upon vehicle delivery
    • Final payment (less voucher amount)
  • The PPC must submit all voucher redemption documentation within 30 calendar days of Start of Service Date or 60 days after vehicle delivery to Motor Carrier location. Start of Service date is once the vehicle is MVA registered, delivered to the Motor Carrier location, and payment to the dealer is complete. Failure to provide all required documents by this deadline may nullify the voucher.
  • Vouchers will be paid to the PPC no later than 45 days after receipt of required documentation.
  • Electric trucks must maintain Maryland registration for a period of 3 years.
  • Motor Carriers are required to submit baseline vehicle mileage data as well as quarterly vehicle mileage and charging profile reports to MDE for a period of 3 years.
  • Vouchers will be allocated on a first come, first served basis.

General Provisions

Awardees agree to use voucher funds only for the purposes and subject to the conditions and agreements stated in the Program Guidelines. MEA has the exclusive authority to determine whether funds will be or were expended in compliance with the purposes, conditions and agreements set forth under the Program Guidelines. Upon determination and notice by MEA that awarded funds will not be or were not expended in accordance with the Program Guidelines, MEA shall have no obligation to deliver any funds to Awardees pursuant to any agreement, and Awardees shall promptly return to MEA any awarded funds that may have already been delivered to Awardees pursuant any agreement.

Voucher Application Package

We encourage you to fill out the Voucher Application Forms electronically. Some data elements are automatically populated electronically, which will save time and eliminate potential errors. Certain fields are also validated for form and content. For this reason, MEA strongly recommends utilizing these enhancements by filling out the forms electronically before printing and signing them.

Note: Any illegible documents will be returned, unprocessed, to the PPC.

  • Any application package that is incomplete or is missing supporting documentation will be returned to the PPC without being processed.
  • MET Voucher Program Application

Supplemental Voucher Application Documents

Voucher Reimbursement Package

After MEA sends the Voucher Commitment Letter to the PPC, and the project has been completed, the PPC must submit the Reimbursement Package. As with the Application Package, the Voucher Reimbursement Forms are designed to be filled out electronically. Some data elements are automatically populated, and certain fields are also validated for form and content. MEA strongly recommends utilizing these enhancements by filling out the forms electronically before printing and signing them.

Note: Any illegible documents will be returned, unprocessed, to the PPC.

  • Reimbursement forms contain a checklist listing all of the documents that need to be submitted as part of the completion package.
  • Any completion package that is incomplete or is missing supporting documentation will be returned to the PPC without being processed.
  • MET Voucher Program Reimbursement Form